What Is an Exempt Employee in California? Understanding California's Exempt Employee Laws
Free ConsultationEmployees in California are protected by the Labor Code, which assigns certain rights to full- and part-time employees throughout the state. These rights may include the right to a minimum wage, meal and rest breaks, and overtime laws.
However, what is an exempt employee? The law considers some employees “exempt” from some or all of the Labor Code, most often from the provision that requires overtime pay.
Seeing this as an opportunity to avoid paying their workers overtime, many California employers have jumped at the chance to classify their workers as exempt. But these employers may be incorrect in doing so—and employee misclassification is a violation of a worker’s fundamental rights.
The requirements for exempt status in California are strict, and often confusing. To ensure your rights are protected, our employment lawyers have broken down what it means to be an exempt employee in California.
What is an exempt employee in California?
At the federal level, the Fair Labor Standards Act (FLSA) makes certain workers exempt from overtime and certain other wage and hour provisions. A worker must meet several requirements to be considered exempt.
However, California state law goes even further than federal law in restricting which employees qualify for exempt status. Since the stricter law takes precedence, our article will focus solely on California law.
Exempt employees in California do not benefit from one or more provisions in the California Labor Code. In our state, exempt employees must be salaried and earn at least twice the state’s minimum wage.
Quick Review: California Wage & Hour Laws
The California Labor Code governs labor issues within the state and preserves several rights for non-exempt employees, including the right to a minimum wage, reporting time pay, overtime pay, and meal and rest breaks, among other protections. This article focuses on an employees’ right to meal and rest breaks and overtime pay.
Meal and Rest Breaks: California law requires that employees receive a 10-minute paid rest break for every four hours worked, and a 30-minute unpaid meal break for every five hours worked. If the non-exempt employee works more than 10 hours in a shift, they are entitled to a second 30-minute unpaid meal break.
Overtime: When you work (a) more than 8 hours in one day, (b) more than 40 hours in one workweek, and/or (c) over six days in one workweek, California overtime law requires your employer to pay you one and a half times your regular rate of pay. When you work more than 12 hours in a workday, or eight hours on the seventh consecutive workday, you’re entitled to double time.
What laws don’t apply to me if I’m exempt?
“Exempt” employees are exempt from at least part of the Labor Code. Most often, exempt employees are not subject to overtime protections. This is often because exempt employees earn a regular salary that does not depend on the hours you work. (More on this later.)
In most cases, exempt employees will not have wage and hour law protections either. This means that exempt employees are not legally entitled to meal and rest breaks. Even though most employers will allow their exempt employees time to break for lunch, they will not be liable if they fail to do so.
A few exempt employees cannot get overtime, but remain entitled to meal and rest breaks under the law. Here are some examples:
Job AreaRequirements to be ExemptExemptionsPrivate School Teacher● Teach in a private school from kindergarten through 12th grade● Earn at least twice the California minimum wage
● Hold a bachelor’s degree or higher, or a California teacher certification
Exempt from overtime pay but not from meal and rest breaksPhysicians and Surgeons● Must be paid at least $90.07 per hour● Must routinely perform tasks requiring a specialized licenseExempt from overtime but not from meal and rest breaksEmployees subject to a collective bargaining agreement● Workers must be paid at least 30 percent more than California’s minimum wage● Collective bargaining agreement must specify the wages, hours, and working conditions for the employeeExempt from overtime but not from meal and rest breaks
Public employees (that is, those who work for a government institution, such as a court or a public school) are exempt from the entire Labor Code regardless of the nature of the employee’s pay or job.
If you work for a public employer, you may not be entitled to overtime pay, meal breaks, or rest breaks, unless your job falls under a collective bargaining agreement or in a specific industry, like agriculture or irrigation.
What classifies an employee as salaried exempt?
To qualify as an exempt employee in California, you must be paid a salary that is at least twice the statewide minimum wage. Your job must also meet certain duty requirements to qualify as exempt.
What is the minimum salary for an exempt employee in California?
In 2022, an exempt employee must make at least $1,120 per week, or $58,240 per year if your company has 25 or fewer employees.
If your company has more than 25 employees, you need to be paid at least $1,200 per week or $62,400 annually. These amounts are much higher than the federal FLSA salary requirements and reflect the California state minimum wage.
You must also be paid a salary to qualify as exempt. Your employer cannot pay you an hourly wage, nor can they deduct any pay from your paycheck for any week you work.
Can I be salaried and not exempt?
Yes. If you fail to meet any of the requirements to be exempt from overtime, you are considered a non-exempt employee.
Even if your employer pays you a salary, you’re still entitled to overtime pay if (a) your salary is less than twice the applicable minimum wage or (b) if your job description does not satisfy the requirements to be salaried exempt. Simply being salaried does not make you exempt.
Does California law specifically mention any exempt jobs?
Yes. California lists specific types of exempt workers:
“White Collar” Exemption
Also called the executive, administrative, and professional exemption, the “white collar” exemption is the largest category of exempt employees in California. To be exempt, an employee must:
- Have executive, administrative, or professional responsibilities that take up more than half of the employee’s workday
- Regularly exercise discretion and independent judgment in decision making
- Earn a salary equivalent to at least twice the California minimum wage for a full-time employee
Many employers mistakenly classify administrative employees or anyone working in an office under this exemption. However, it is rarely this simple.
For example: say you are on a marketing team for your employer. You regularly write marketing pieces, put together videos, and strategize on a social media plan, but you do not have independent authority to approve any of your work. While you may work in an office and you may receive a great salary, you do not exercise the “discretion and independent judgment” required to be classified as exempt. So your employer would owe you overtime pay according to California law.
Additionally, the law distinguishes between an office worker and an “administrative professional.” Administrative workers help run the business in some capacity.
The law lists examples of these kinds of workers: accounting, marketing, research, HR, and IT employees could be considered exempt as “administrative employees,” assuming they act with the independent judgment required to qualify as exempt.
An employee working on a manufacturing production line or selling a product at a retail store—even as a lead—may not qualify as exempt, as they would not be considered an “administrative employee.”
Computer Professionals
“Computer professionals” is a broad term that generally applies to any employee working in computer systems analysis, software design, hardware design, computer programming, computer development, or related fields. To be exempt, an employee must meet all of the following requirements:
- Primarily tasked with intellectual or creative work requiring discretion and independent judgment
- The work is highly skilled and requires specialize computer skills
- Must be paid at least $50 per hour or $101,149.81 per year on at least a monthly basis
You may be exempt from overtime pay if you meet all the above criteria. The exemption does not apply to:
- Employees who do not have the skill, experience, education, or experience required to work without close supervision
- Any employee still being trained or working in an entry-level position
- Any employee who manufactures or repairs computers
- An employee who is highly skilled in computer design but not in analysis or programming
- Employees working in the television, movie, or theater industries
Doctors
Any licensed physician or surgeon is exempt from overtime pay, but not from meal and rest breaks. So long as the employee is primarily engaged in job duties that require a specialized license, they may be exempt. This exemption does not apply to residents, interns, or any doctor covered under a collective bargaining agreement.
To be exempt, a doctor must earn at least $90.07 per hour or $187,345.60 per year. Because most doctors are highly compensated, they meet this minimum requirement and are exempt employees under California law.
Private School Teachers
Here’s an exemption that many people may not realize exists. Private school teachers who teach kindergarten through high school may be exempt.
To quality, a teacher must meet all the following requirements:
- Be a full-time teacher whose primary duties are that of educating students
- Regularly exercise independent judgment and discretion
- Have at least a bachelor’s degree or valid teaching credentials
Those requirements are fairly straightforward, but there’s also a salary requirement. If you’re a teacher who meets the above criteria, you must be paid the greater of:
- 100% of the lowest salary offered by any California school district to a teacher
- 70% of the lowest salary offered to a teacher by the school district in the city or county where your private school is located
To clear up any confusion, let’s look at an example. Say you’re a teacher in Los Angeles in your third year of teaching, and you make $52,500 per year. This is not enough money to meet the California general white collar exemption, but we’ll assume your job description meets the private school teacher exemption requirements.
In Los Angeles, the lowest salary level for public school teachers is $47,587 per year. Since you earn more than that, your school is not required to pay you overtime because you meet all the requirements to be exempt.
An important exception: all Cal State and University of California employees are exempt from overtime pay, as are employees of state and local governments.
Commissioned Employees
Companies often classify salespeople and commissioned employees as exempt. But these professionals must meet two key requirements:
- An employee earning commission must earn over one and a half times the California minimum wage.
- An employee’s commissions must make up more than half of their overall compensation.
This sounds simple enough but, in practice, gets confusing. Whether a commissioned employee is exempt could actually depend since the amount of commission received by the employee could vary based on their sales performance.
For example: Say you’re a salesperson who earns state minimum wage. You also receive a commission for each item you sell. If you sell 200 items over the course of the year, you’ll earn more than double your salary, increasing your overall compensation to more than California’s minimum wage. To do that, you will need to work over 40 hours each week.
If you don’t make 200 sales over the course of the year, your employer may be required to pay you overtime. So long as you hit at least 200 sales per year, however, you will qualify as an exempt employee and your employer won’t have to pay you overtime.
What happens if I’m misclassified as salaried exempt in California?
After reading who qualifies as exempt from California wage and hour laws, you may find that you or someone you know has been misclassified. If so, it may be time to speak to an employment attorney.
Some employers intentionally misclassify employees to avoid paying overtime or providing breaks.
If your employer refuses to pay you correctly, speak with a California employment lawyer immediately. You may be able to collect back pay, back overtime pay, and payment for your portion of taxes owed on the missed overtime pay. You may also be able to recover additional compensation to make it right.
Contact PARRIS today to speak with an experienced California employment lawyer.
Here are more articles related to the same topic
Collecting Unemployment After an Auto Accident
When a car accident occurs, the immediate concern is physical recovery. Yet, often lurking in the aftermath is the daunting reality of unemployment due to injuries sustained. For many, this is a predicament that compounds the physical pain with financial stress.
If you’re reading this, you or someone you know might be grappling with this exact situation in California. We understand the strain you’re under, and we’re here to help.
Understanding Unemployment Benefits
Unemployment benefits serve as a financial safety net for individuals who find themselves out of work through no fault of their own. These benefits are temporary wage replacements provided by the state to support people while they search for new employment.
To be eligible for unemployment benefits, you must meet certain criteria. Generally, you must be unemployed due to circumstances beyond your control, such as layoffs, and you must be actively seeking employment. However, what if you’re unable to work due to injuries from a car accident?
In California, the Employment Development Department (EDD) administers unemployment benefits. According to EDD, to qualify for these benefits, you must be physically able to work, available for work, and ready to accept work. But the law does provide some flexibility for those who are temporarily unable to work due to a physical condition, including injuries from a car accident.
If you’ve been injured in a car accident and can’t work, it’s crucial to understand how this situation interacts with your eligibility for unemployment benefits. If your injuries prevent you from performing your regular job duties but you are willing to accept suitable work considering your physical condition, you may still be eligible for benefits. For example, if you previously worked in construction but are now limited to desk jobs due to your accident, you could potentially qualify.
However, navigating these waters can be complex. California’s laws and regulations regarding unemployment benefits are intricate, and understanding the nuances related to your specific situation can be challenging. The state looks at factors like your medical condition, your previous job, your current ability to work, and the availability of suitable work in evaluating your eligibility.
Receiving unemployment benefits after a car accident involves more than just understanding the law. You’ll need to interact with insurance companies, possibly negotiate with your former employer, and navigate the EDD’s bureaucratic processes.
The Process of Claiming Unemployment Benefits After an Auto Accident
Step 1: Gather Your Information
Before you begin the application process, it’s essential to gather all necessary information. This includes your Social Security number, driver’s license number, details about your employment history, and medical documents pertaining to your car accident. Ensuring you have all relevant information at hand will streamline your application process.
Step 2: File Your Claim
In California, you can file your unemployment claim online, by phone, by mail, or by fax. The fastest way is usually online through the EDD’s website. Be prepared to provide details about your last employer, your earnings, and the reason for your unemployment. Remember to mention that you are unable to work due to injuries sustained in a car accident.
Step 3: Register with CalJobs
Registering with CalJobs, California’s online job search portal, is usually a requirement. However, if you’re temporarily unable to work due to your injuries, you may be exempt from this requirement. Make sure to clarify your situation when filing your claim.
Step 4: Wait for Your Notice of Determination
After you’ve filed your claim, the EDD will review your application and send you a Notice of Determination. This document will state whether you are eligible for benefits and, if so, how much you will receive.
During this process, it’s vital to be aware of potential challenges you might face. One significant hurdle is meeting the EDD’s criteria for being “able and available” to work. As mentioned earlier, if you’re willing to accept suitable work considering your physical condition, you may still qualify for benefits. However, proving this can be a complex task, requiring careful documentation of your injuries, your job search efforts, and any job offers you may have received.
Another challenge is dealing with the EDD’s bureaucratic processes. Mistakes on your application, delays in receiving your Notice of Determination, or disputes over your eligibility can all complicate your claim. It’s crucial to stay organized, keep copies of all documents, and follow up regularly on your claim’s status.
Legal hurdles can also arise during this process. If your former employer disputes your claim or if you face potential discrimination due to your injuries, you may need to seek legal advice.
How a Personal Injury Claim Can Impact Your Unemployment Benefits
When you’re out of work because of an auto accident, you may consider two distinct paths for financial support: unemployment benefits and a personal injury claim. Unemployment benefits exist to aid those who are jobless through no fault of their own and are actively seeking work. A personal injury claim is a legal dispute that occurs when one person suffers harm from an accident or injury, and someone else might be legally responsible for that harm.
So, how does filing a personal injury claim affect your eligibility for unemployment benefits?
Let’s start with a fundamental point: Compensation from a personal injury claim can impact your eligibility for unemployment benefits. The devil, as always, is in the details. If your personal injury compensation is classified as reimbursement for lost wages, it might be seen as income. This could, in theory, affect your unemployment claim. However, if the payment is for medical bills or pain and suffering, it is typically not considered income for unemployment benefit purposes.
Now, let’s add another layer of complexity: timing. If you receive a lump sum from your injury claim while you are also collecting unemployment benefits, you may need to report this to EDD. Depending on the specifics of your case and how the settlement is structured, this could influence your benefit amount.
In essence, the interplay between a personal injury claim and unemployment benefits is not a simple one-size-fits-all situation. Understanding these nuances requires a deep dive into the specifics of your case and a comprehensive understanding of California law.
And this is where we come in. As a personal injury law firm, we at PARRIS have the necessary expertise to guide you through this complex intersection. We can help navigate the intricacies of your case, ensuring you understand how a personal injury claim could impact your unemployment benefits, and vice versa.
Potential Hurdles and Obstacles
The road to securing unemployment benefits after an auto accident is not always smooth. It’s more akin to a Californian freeway during rush hour—expect delays, detours, and occasional gridlocks. But with careful navigation, you can reach your destination.
Legal Hurdles
The law is vast and complex, filled with nuances and fine print that can trip up even the most careful reader. When it comes to unemployment benefits, the legal landscape can be particularly challenging.
One such challenge is meeting EDD’s criteria for eligibility. To qualify, you must be “able and available” to work. However, if you’re recovering from a car accident, this requirement might seem like a significant roadblock. Fear not. You may still qualify if you’re willing to accept suitable work considering your physical condition. Proving this willingness, however, requires careful documentation and potentially legal advice.
Employer-Related Hurdles
Then some obstacles could arise from your former employer. Imagine this scenario: You’ve filed for unemployment benefits, but your former employer disputes your claim, arguing that you left voluntarily or were fired for misconduct. This dispute can throw a wrench in your unemployment benefits claim.
Another potential hurdle is if your employer inaccurately reported your earnings to the EDD, leading to a lower calculated benefit amount. Or what if your employer classifies you as an independent contractor instead of an employee, potentially disqualifying you from benefits entirely?
These challenges can feel like running into a brick wall, but remember, there are ways around them. In each case, it’s crucial to have solid evidence on your side—documentation of your employment, earnings, and the circumstances of your job loss.
When the Road Gets Bumpy, We Smooth It Out
We understand that the interplay between unemployment benefits and personal injury claims can be as complex as the Los Angeles freeway system. That’s why we’re here to guide you through every twist and turn, ensuring you don’t miss an exit or take a wrong turn.
So, if you find yourself unemployed due to a car accident, don’t navigate this road alone. There’s no need for you to become an overnight guru in personal injury law or the nuances of the EDD. That’s our job. Your job is to focus on your recovery.
Contact PARRIS Law Firm today. Let us handle the legal complexities so you can concentrate on what matters most—your health and well-being.
Santa Clarita Minimum Wage Increase 2024 and What It Means for Workers
As the New Year begins, workers in Santa Clarita will wake up to a small but significant change: an increase in the minimum wage to $16 per hour. This adjustment, as reported by the Department of Industrial Relations (DIR), aligns Santa Clarita with the statewide minimum wage for California, which also increased as of January 1, 2024, to $16 per hour.
While some cities within the Golden State offer higher wages, Santa Clarita sticks to the state’s rate. For workers in Santa Clarita, your new minimum wage will be $16 per hour in 2024. However, it falls slightly short when compared to LA County’s minimum wage of $16.90.
Santa Clarita vs. LA County Minimum Wage
Despite being geographically nestled within Los Angeles County, Santa Clarita has aligned with the state’s minimum wage. In contrast, unincorporated areas of LA County have set their minimum wage at $16.90 per hour as of July 1, 2023.
The difference, albeit minor, is due to a critical distinction in governing laws. LA County has a county ordinance that allows it to set its own minimum wage for unincorporated areas, giving it the liberty to incrementally increase the wage each year. Santa Clarita, being an incorporated city, has opted to follow the state’s wage guidelines. This means despite its location within LA County, Santa Clarita isn’t subject to the county’s wage ordinance.
What does this mean for workers? If you’re employed in Santa Clarita proper, the city’s adherence to the state minimum wage applies to you. However, if your workplace falls within the unincorporated areas of LA County, you’re entitled to the slightly higher county minimum wage. Understanding these distinctions is vital in ensuring you’re receiving the correct compensation for your hard work.
Understanding Employee Exemptions and Overtime Laws
An exempt employee is one who is exempt from the state’s minimum wage and overtime laws. They’re typically salaried workers in executive, administrative, or professional roles. Nonexempt (or hourly) employees are paid at least the state minimum wage and are entitled to overtime pay for hours worked beyond a 40-hour workweek, and in California, hours worked beyond eight in a single workday.
California law requires an exempt employee must earn a minimum salary equivalent to twice the state minimum wage for full-time employment. Given the new minimum wage of $16 per hour, this means that an exempt employee must earn at least $66,560 annually (that’s $16 x 2 x 40 hours per week x 52 weeks). If you earn less than this, your employer is supposed to classify you as nonexempt.
What does this mean for workers? If you’re an exempt employee earning less than $66,560 annually, your employer is in violation of California law. You should be classified as nonexempt and entitled to the protections that status offers, including overtime pay.
In California, nonexempt employees are entitled to 1.5 times their regular rate of pay for all hours worked beyond eight in a day or 40 in a week, and for the first 8 hours worked on the seventh consecutive day of work in a workweek. Double time is owed for all hours worked beyond 12 in a day and beyond eight on the seventh consecutive day of work in a workweek. So, if you’re working more than these hours and not receiving overtime pay, your rights are being infringed upon.
Making Ends Meet: The Reality of a $16 Hourly Wage
The Santa Clarita Minimum wage of $16 sounds like a step forward. But what does it really mean for your annual earnings and standard of living?
Here’s the math: If you’re working full time, meaning 40 hours a week for 52 weeks a year (no vacations, remember), you’ll earn $33,280 annually before taxes. On paper, that might seem like a fair sum. But let’s apply some context.
California has one of the highest costs of living in the United States. The state’s housing costs are sky high, with the median home price over $800,000. Rent isn’t much better, with the average apartment going for over $2000 a month. Then there’s food, transportation, healthcare, and other essentials, which all tend to be more expensive than the national average.
So, where does a $33,280 annual income place you? Sadly, below the poverty line. According to the California Poverty Measure, a more comprehensive tool than the federal poverty line, a family of four in LA County needs an income of just under $40,000 just to cover basic expenses. And that’s assuming no major unexpected costs come up, like a car repair or medical bill.
The reality is stark: A $16 hourly wage can leave you scrambling to make ends meet. You might find yourself choosing between paying the rent and buying groceries, or skipping a doctor’s appointment to save on co-pays. It’s a precarious balancing act, and one missed step can lead to financial disaster.
This isn’t about painting a grim picture. It’s about facing the facts and fighting for fair compensation. If you’re working full time, you deserve a wage that not only keeps you above the poverty line but allows for a decent standard of living. Anything less isn’t progress—it’s perpetuating a problem.
Your Rights and Recourses
California law provides robust protections for workers, and if your employer isn’t paying you appropriately, you have options. For starters, you can file a wage claim with the California Labor Commissioner’s Office. This office serves as an advocate for workers and has the power to investigate employers and enforce labor laws. If your claim is validated, they can recover your unpaid wages plus penalties from your employer.
Alternatively, you can take legal action. California law allows workers to sue their employers for unpaid wages, and if you win, you could potentially recover not only your unpaid wages but also interest and attorney’s fees. It’s not a step to be taken lightly, but it’s there if you need it.
It’s important to remember that retaliation is also illegal. Your employer cannot fire, demote, or otherwise punish you for asserting your rights. This includes reducing your hours, changing your shift, or moving you to a less desirable location. If they do those things, that’s another violation you can add to your claim or lawsuit.
Knowing your rights is the first step to asserting them. The second step is not being afraid to seek help. Whether it’s consulting with a lawyer, reaching out to a union representative, or simply talking to a trusted mentor, don’t hesitate to lean on others for support.
If your employer isn’t paying you the minimum wage or overtime you’re entitled to, you have the right—and the means—to demand fairness. Stand up for your rights. Seek help if you need it.
Your Wage, Your Rights
The Santa Clarita minimum wage increase to $16 an hour in 2024 is a step in the right direction but it’s not quite enough for a comfortable life in California. If you’re an exempt employee earning less than $66,560 annually, you should be classified as nonexempt and entitled to overtime pay. Working more than eight hours a day or 40 hours a week without receiving overtime pay is not just unfair, it’s illegal.
If you find your paycheck falling short of these standards, it’s time to take action. You have rights. You deserve fair pay for your hard work. And if your employer isn’t playing by the rules, they need to be held accountable.
That’s where PARRIS Law Firm steps in. Our team of seasoned employment law attorneys is ready to help you fight for what you’re owed. We can guide you through the process of filing a wage claim or even taking your employer to court if necessary.
So, if you’re tired of struggling to make ends meet on a wage that’s less than you deserve, reach out. Contact PARRIS Law Firm for a free consultation today. Your rights are worth fighting for, and we’re ready to help you win the battle.
Reporting Time Pay in California – Explained
Did you know that if you show up to your regularly scheduled shift at work and get sent home early, you might be entitled to additional compensation?
Reporting time pay, sometimes called “show-up pay” or the minimum shift rule, requires California employers to pay employees who report to work but are sent home before completing their shift. Because many employees don’t work consistent schedules, this rule attempts to protect employees from their employer’s last-minute schedule changes, which can drastically affect a worker’s income.
Unfortunately, many employees and employers alike remain unaware of the reporting time pay law—and countless employees throughout California remain wrongfully underpaid.
If you think you may be have been denied your rightful wages, an attorney can best assess your case. First, let’s discuss California law surrounding reporting time pay to make sure you’re receiving the wages you’re owed.
What Is Reporting Time Pay in California?
California’s reporting time pay law requires employees get paid if they show up to work, even if they don’t work a full shift. The statute codifying California reporting time pay regulations can be found in California’s pay law IWC Order 1-16, Section 5.
While this law is sometimes referred to as a “four-hour minimum shift law,” this title is a bit misleading, as the law doesn’t require a minimum of four hours of pay.
When a California employee reports to work but is given less than half of their scheduled day’s work, the law requires their employer to compensate the worker for half of their regularly scheduled shift, at their regular rate of pay. This compensation shall be no less than two hours of pay, and no more than four.
If a worker reports to work for the second time in a workday and is sent home after less than two hours, the worker is entitled to two hours of reporting time pay at their regular rate.
To better illustrate this, let’s look at an example. Say you’re scheduled to work a six-hour shift at a department store. If you arrive at the store, clock in, and work an hour before your employer sends you home due to lack of work, you’re still entitled to three hours of pay—one for the hour you worked, and two additional hours of reporting time pay.
If you show up to this same shift and your employer sends you home before you clock in, you’re still entitled to three hours of pay—half of your scheduled six-hour shift.
What Counts as “Reporting for Work” Under California’s Reporting Time Pay Law?
Courts have recognized several scenarios as sufficient “reporting for work,” for purposes of calculating reporting time pay:
- Physically showing up to work when your shift begins.
- Logging into your device for remote work.
- Calling in before the start of your shift.
- Starting out on your job’s driving route.
What is My “Regular Rate of Pay?”
California law distinguishes between a person’s “regular rate” and “base rate” of pay.
Your base rate is your regular hourly wage, not including any tips, bonuses, or other payments.
On the other hand, your regular rate includes your base rate of pay plus any shift differentials, bonuses, commissions, nondiscretionary pay, and more. This amount is usually calculated by adding up your total compensation with any additional payments, and dividing by the total amount of hours worked.
In cases where you receive reporting time pay, your employer is required to compensate you at your regular rate, not your base rate. Visit our blog article to learn more about your regular rate of pay.
Exceptions to Reporting Time Pay in California
As with most laws, there are exceptions. Not every day of unexpected missed work requires your employer to pay you reporting time pay:
- If you leave your shift early on your own accord, you’re not entitled to reporting time pay. For example, if you aren’t feeling well within the first hour of your shift and decide to leave, your employer does not owe you reporting time pay.
- Acts of God, including wildfires, earthquakes, and storms, may interrupt an employer’s operations and prevent the employee from working a full shift. However, because the situation is out of the employer’s control, they do not owe the employee reporting time.
- Unexpected utility failures, such as power outages, are also an exception to the reporting time requirement.
- If work cannot continue due to a threat to employees or property, or when recommended by civil authorities, the employer does not owe the employee reporting time pay.
Reporting Time Pay for Meetings
An interesting exception to California’s reporting time pay requirement is for work meetings. For meetings scheduled in advance that require your presence, you’re not necessarily entitled to reporting time pay if the session ends early, but you might be able to recover part of it.
According to a California Appellate Court decision, where meetings have been scheduled in advance, you are entitled to reporting time pay only if the meeting lasts for less than half the scheduled time.
So if you have to show up for a meeting on a day you’re not otherwise scheduled to work, and the meeting is scheduled for two hours but lasts only 45 minutes, you’re entitled to reporting time pay for two hours. If the two-hour meeting lasts 90 minutes, you’re only entitled to pay for 90 minutes.
While this exception is less common, it’s an incredibly complex one. If you’re unsure whether you’re entitled to reporting time pay, speak with a California employment attorney.
Covid-19 and Reporting Time Pay in California
What if you report to work and are sent home due to Covid-19? If you show up to work without knowing you’re positive and your employer sends you home because you have symptoms, couldn’t they argue that the situation is beyond their control and forgo paying you for reporting time?
The California Department of Industrial Relations has released an influential FAQ on this subject. While it doesn’t specifically address the situation where an employee is sent home because they have Covid symptoms, the FAQ suggests that any employee who “reports for their regularly scheduled shift but is required to work fewer hours or is sent home” would be entitled to reporting time pay.
The distinction here might rest with who decides to end the shift early. If you leave voluntarily, then you may not be entitled to reporting time pay. But if your employer sends you home before the end of your shift for showing symptoms, they would probably be required to pay you reporting time.
What to Do If Your Employer Won’t Pay You Reporting Time
Knowing your rights is vital to ensuring you get paid when you’re supposed to. If you read this article and find that your employer may have failed to pay your reporting time, you may be a victim of wage theft. If this is the case, it may be time to speak with an attorney.
Claims to recover lost wages can be very complex, and your employer may respond negatively when you exercise your right to fair wages against them. A seasoned employment attorney can not only protect you from illegal retaliation, but can also file a wage and hour claim to recover the back pay you’re owed.
PARRIS employment attorneys have protected thousands of California employees from wage theft and employee rights violations. We offer free employment legal consultations to individuals looking to protect their rights from their employers. Whether you work for a small business or a massive corporation, we’re here to fight for your rights.
Speak to a legal advisor today about your options.
Employee vs. Independent Contractor: What’s the Difference?
The Employee vs. Independent Contractor Question
From the rise of the Internet in the early 2000s emerged a bustling gig economy that put 57 million Americans to work in 2020. In this “new normal,” many people have opted for flexible, low-skill gig work from companies like Uber, DoorDash, and Instacart instead of pursuing traditional 9-5 jobs.
As more and more people flock to these companies for work, the debate over worker classification in California has reignited. The big question: what distinguishes an independent contractor from an employee? Corporations and lobbying organizations have spent millions of dollars fighting one another over an issue that, to the outsider, seems unimportant.
So what’s the big deal? What is the difference between an independent contractor and an employee?
And why does this distinction even matter?
What is an Employee in California?
The definition of an employee in California is fairly straightforward. An employee works at a firm on a permanent basis, and they are usually paid a salary or an hourly wage to complete tasks for the employer. An employer must train their own employees and provide the proper equipment for employees to perform the work; in exchange, the employer has a great deal of control over how the work is completed. Ultimately (and perhaps most importantly), an employee performs work that is a regular part of the company’s business.
What is an Independent Contractor in California?
On the other hand, independent contractors are in business for themselves. According to the IRS, an individual is generally considered an independent contractor if “the payer has the right to control or direct only the result of the work and not what will be done and how it will be done.” Independent contractors will usually perform specialized work for multiple clients, set their own hours, provide their own tools, and be their own boss. If they work for a company, they usually perform work outside the company’s core business.
Millions of California workers have been classified as independent contractors long before the dawn of app-based gig work. Anyone who considers themselves self-employed—accountants, tech consultants, hairstylists, mechanics, even wedding planners—may fall into this category.
However, there are obvious gray areas with classifying workers as independent contractors. For example, how would you classify a hairstylist who brings her own tools and rents her own salon space, but is subject to the rules and regulations of her salon? Or what about an app-based driver who drives his own car and pays for his own gas, but operates within his company’s core business?
These are complex, hot-button issues that only a legal professional can answer.
Why does the Employee vs. Independent Contractor Classification Matter in California?
In short, it matters because millions of dollars are on the line.
Employees are entitled to several protections and benefits under state law that don’t extend to independent contractors. More specifically, employees are entitled to:
- Meal and rest breaks
- Overtime wages
- Unemployment insurance benefits
- Social Security benefits
- Workers’ compensation insurance
- Minimum wage protections, and
- Protection under anti-discrimination laws.
Independent contractors receive no such benefits.
Following this logic, if an individual is misclassified as an independent contractor when they are actually an employee, they could be missing out on thousands of dollars in lost wages, benefits, and more.
For example, if he was classified as an employee, an app-based driver who works 50 hours a week would be entitled to meal breaks, rest breaks, and 10 hours of overtime each week. However, if the app company classifies him as an independent contractor, he misses out on those essential benefits. In addition, his earnings are not protected by minimum wage laws, and he may have trouble getting unemployment insurance if he is suddenly unable to work.
Of course, app-based gig work companies pocket millions of dollars by classifying their workers as independent contractors instead of employees. In the interest of the millions of Californians who work for these companies, California lawmakers have spent the last few years reexamining the law to determine whether the rights of these workers are sufficiently protected.
SO AM I AN INDEPENDENT CONTRACTOR OR AN EMPLOYEE UNDER CALIFORNIA LAW?
DYNAMEX
To answer this question, we must first consult the courts. At the beginning of May 2018, the California Supreme Court made the difference between the employees and independent contractors clearer in the landmark case Dynamex Operations West Inc. v. Superior Court.
In her ruling, Chief Justice Tani Cantil-Sakauye said a business must show three things to classify their workers as independent contractors:
- The worker is free from the control and direction of the employer.
- The worker performs work that is outside the hirer’s core business.
- The worker engages in an independently established trade, occupation, or business.
The judge specifies that this distinction is for California wage order purposes, meaning that this stringent test applies to claims related to minimum wage, meal and rest breaks, and overtime wage violations.
Before this ruling, the focus on classifying workers was on how businesses controlled the work performed by their workers. However, this ruling offered a different take on the issue. By reinterpreting the “suffer or permit to work” definition of “employ” in California’s wage orders, the judge created the above “ABC test,” which assumes the worker is an employee unless they meet all three requirements.
AB 5
In September 2019, California expanded upon the provisions listed in Dynamex by passing Assembly Bill 5 (AB 5). AB 5 codifies the Dynamex ABC test into California law. The bill also expands its reach to address misclassification claims unrelated to wage orders, including claims related to unemployment insurance, Labor Code violations, workers’ compensation insurance, and more.
Notably, AB 5 exempts various industries from the stringent ABC test, including doctors, surgeons, dentists, veterinarians, psychologists, lawyers, accountants, architects, private investigators, and more.
Who’s not exempt? App-based driving and delivery companies, including Uber, Lyft, DoorDash, and Instacart. Under AB 5, drivers for these companies are considered employees.
That is, until November 2020.
Prop 22
Last year, gig economy companies forked out over $200 million to convince California voters to pass Proposition 22, an initiative that undid parts of AB 5. Under Prop 22, app-based delivery and rideshare drivers remain independent contractors, provided that gig economy companies grant them new rights (namely, a wage floor, a healthcare subsidy, and a limited version of workers’ compensation). Our article on Prop 22 goes into more detail about the law’s specifics.
However, in August 2021, a California judge ruled Prop 22 both unconstitutional and unenforceable. As expected, rideshare companies have vowed to appeal.
What’s Next for Gig Workers in California?
The result of an appeal of the August ruling, will shed more light on the area for app-based drivers. For all other independent contracts, the ABC test applies. If you are an employee misclassified as an independent contractor, you may be missing out on thousands of dollars in lost wages, either from unpaid minimum wages or overtime pay. In addition, you may be entitled to benefits, such as workers’ compensation and Social Security, that you aren’t receiving.
If you feel like you’ve been incorrectly classified as an independent contractor, call PARRIS employment lawyers right away. This applies to all gig workers—from rideshare drivers to landscapers to web designers—who believe that their employer has misclassified them for any reason.
You deserve to be paid for every minute that you work. Don’t let your employer deprive you of the wages you rightfully earned. Contact PARRIS today for a free case consultation.
